EnterSoft
What is the ERP system?
ERP stands for Enterprise Resource Planning, loosely translated as Enterprise Resource Planning System. That's the linguistic interpretation, so what is the true essence of ERP?
INTRODUCTION TO ELECTRONIC BATCH RECORD FUNCTION IN PHARMASOFT SOFTWARE
PharmaSoft is a pharmaceutical management software designed to assist manufacturers, distributors, and retailers in complying with healthcare authorities' safety and quality regulations. One of the important features of PharmaSoft is the ability to create electronic batch records for each pharmaceutical batch. In this article, we will introduce the electronic batch record function in the PharmaSoft ERP software.
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1. Definition of Electronic Batch Record
The electronic batch record is one of the essential functions of the production management module in the PharmaSoft ERP software. The electronic batch record is a collection of data and documents related to the production, testing, distribution, and sales process of a batch of products. Electronic batch records help ensure transparency, traceability, and compliance with pharmaceutical management regulations.
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2. Key Functions of the Electronic Batch Record
The main functions of the electronic batch record in PharmaSoft include:
- ▪ Production Information Management: The electronic batch record allows for storing information about the production process, such as the materials used, production procedures, time of production, etc.
- ▪ Quality Control Management: The electronic batch record enables storing information about product quality control, including test results, testing methods, etc.
- ▪ Production Process Monitoring: The electronic batch record allows monitoring of the production process of a batch of products from start to finish, from raw materials to finished products.
- ▪ Product Batch Management and Production History: Users can easily access and view information about previously manufactured batches, including materials used, production procedures, quality test results, and other relevant information.
- ▪ Determining Production Quantities, Allocating Materials, and Estimating Production Time: The electronic batch record supports determining the number of products to be manufactured, allocating materials efficiently, and estimating production time through automated calculations.
- ▪ Planning and Monitoring Production Progress: The electronic batch record enables detailed production planning for each product batch. Users can determine production stages, assign tasks, and track progress.
- ▪ Control and Management of Production Resources: The electronic batch record provides the ability to control and manage production resources, including equipment, personnel, and materials. Users can monitor resource utilization, schedule equipment maintenance, and control material inventory.
It can be seen that the electronic batch record in the PharmaSoft ERP software is an important function that helps manage the production process and control product quality. The electronic batch record provides flexible features and detailed information, helping businesses improve product quality, increase production efficiency, optimize resource management processes, and meet regulatory requirements.
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3. Benefits of Using Electronic Batch Records in PharmaSoft
Why should electronic batch records be used in PharmaSoft? Here are some notable benefits:
- ✔ Minimize Errors and Data Entry Time: Electronic batch records in PharmaSoft automate production processes and quality control, reducing errors and data entry time by eliminating manual tasks and minimizing duplication in production workflows.
- ✔ Increase Transparency and Compliance with International Quality Standards: Electronic batch records provide detailed information about the production process and quality control, enhancing transparency and compliance with international quality standards such as GMP, GLP, and GDP, as well as regulations set by the Ministry of Health.
- ✔ Improve Efficiency and Productivity of Employees: Electronic batch records in PharmaSoft provide user-friendly analysis and reporting tools, allowing employees to quickly evaluate production efficiency and improve work processes, thereby increasing productivity and effectiveness.
- ✔ Optimize Inventory Management and Transportation: Electronic batch records enable accurate tracking of the origin and location of product batches, optimizing inventory management and transportation, thereby minimizing risks and costs associated with transportation and product storage.
- ✔ Protect Data and Information Security: Electronic batch records in PharmaSoft safeguard data and information security by implementing modern security measures and backups, reducing risks related to data loss and unauthorized access.
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4. Steps to Create Electronic Batch Records in PharmaSoft
To create electronic batch records in PharmaSoft, you need to follow the steps below:
- ▪ Step 1: Log in to the PharmaSoft software using an account with access to the "Batch Record" section.
- ▪ Step 2: On the main interface, select the "Batch Management" section.
- ▪ Step 3: Find and select the option "Create New Batch."
- ▪ Step 4: Fill in the necessary information about the batch in the corresponding fields. This includes batch name, quantity of products, production date, expiration date, manufacturer, distributor, original batch number (if applicable), barcode (if applicable), and other relevant information.
- ▪ Step 5: After entering all the required information, click the "Save" button to complete the batch creation process.
- ▪ Step 6: The system will automatically generate a unique electronic batch code for the product batch and display it on the interface.
- ▪ Step 7: Review, edit, or print the electronic batch record whenever needed by selecting "View Batch Record" and entering the batch code.
You can print this electronic batch code on paper or send it via email to relevant parties for use in production management and quality control processes.
☛ Note: The steps may vary depending on the specific version and configuration of the PharmaSoft software you are using.
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5. Conclusion
In conclusion, electronic batch records are a valuable tool for product management in the pharmaceutical industry. With the PharmaSoft ERP software, the process of creating and managing electronic batch records becomes easier than ever before. Thanks to this feature, pharmaceutical businesses can minimize errors in product management, enhance transparency, and comply with international quality standards. Additionally, it helps improve employee efficiency and productivity while safeguarding data and ensuring information security. Therefore, utilizing electronic batch records in PharmaSoft is a smart and effective choice for pharmaceutical businesses.
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