EnterSoft
What is the ERP system?
ERP stands for Enterprise Resource Planning, loosely translated as Enterprise Resource Planning System. That's the linguistic interpretation, so what is the true essence of ERP?
Steps to implement ERP system for pharmaceutical businesses
Important notes when implementing ERP systems for pharmaceutical companies
Pharmaceutical companies often face many difficulties when implementing an Enterprise Resource Planning (ERP) system. One of the reasons for failure is working with partners who lack experience and expertise in the industry.
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To ensure the success of an ERP system implementation project in the pharmaceutical industry, the software development team needs to have a clear understanding of business management knowledge and pharmaceutical industry-specific expertise. It is also important to have a thorough understanding of the production, quality control, distribution, sales and purchasing processes, and legal regulations related to the pharmaceutical industry. Only by understanding the specific requirements of the business and applying compatible subsystems can the new ERP system be successfully implemented for pharmaceutical businesses.
By having access to this information, the EnterSoft ERP system development team has successfully designed and implemented many ERP systems that meet the specific requirements of pharmaceutical businesses, such as Vidipha, FT-Pharma, Nadyphar, USA-NIC Pharma, etc.
Steps to implement ERP system for pharmaceutical companies in Vietnam
As we know, implementing an ERP system for pharmaceutical manufacturing and distribution companies is a very important and complex task. However, if implemented correctly, the system will help the business better manage its operations and optimize its production, distribution, and sales processes.
In the following section, EnterSoft will describe the important steps to implement an ERP system for pharmaceutical manufacturing and distribution companies in Vietnam based on our nearly 20 years of experience in the industry.
Step 1: Selecting Personnel & Project Planning for ERP System Implementation
In the process of implementing an ERP system for the pharmaceutical industry, selecting a suitable team of personnel and planning the project is crucial. To ensure the success of the project, both parties need to collaborate to establish a Project Team and select members with the necessary experience and skills to carry out tasks within the project.
The Project Team will be responsible to the Board of Directors of each company for the implementation of the project, including proposing solutions to handle difficulties and obstacles during the implementation process. At the same time, the Project Team needs to collaborate to develop detailed plans and monitor the project's progress.
Step 2: Surveying requirements for the ERP system
After selecting personnel and planning the ERP system project, the next step in implementing the ERP system for the pharmaceutical industry is to conduct a requirements survey of the business.
This survey process will help us better understand the requirements and characteristics of the business, from which we can propose the most appropriate software solution. EnterSoft will conduct surveys of each department and unit to gather detailed information about the company's work processes, procedures, and regulations in the pharmaceutical industry.
The information gathered from the survey process will be used to design and develop software subsystems that are appropriate for the needs of the business. At the same time, the survey also helps us identify problems and difficulties in the current working process of the business, from which we can advise and propose the best, most appropriate solutions to solve them.
The process of implementing an ERP system for pharmaceutical businesses at EnterSoft
Step 3: Agreeing on the solution for implementing the ERP system
After completing the survey of practical requirements, EnterSoft will propose suitable solutions for implementing an ERP system for the business. These solutions will be presented to the project management department of the company for consideration and agreement before being submitted to the Board of Directors for approval. Once approved, we will proceed to analyze and design the data structure for the software that is appropriate for the agreed-upon solution.
The processes and solutions that have been agreed upon will be signed in writing to serve as the basis for project implementation. The design for the software system will be created and will not be changed during the project implementation process. If the business needs changes, both parties will discuss and replace it with another agreed-upon design document, which will be signed by both parties. The process of agreeing on the solution is extremely important, ensuring that the proposed solution is suitable for the requirements set by the business and serves as a basis for the project management team of both parties in the process of building the ERP system.
Step 4: Analysis of ERP system & design
Based on the process and agreed-upon solution, we will begin designing the data structure and creating a list and sketches of the template forms to serve the software programming process. In this stage, we will focus on developing the user interface, arranging the components on each form, and determining the necessary attributes and features.
Step 5: Building the ERP system
After agreeing on the process, solution, and data structure, along with the sketched form templates, EnterSoft will start implementing the system software subsystems. These subsystems will be built in the predetermined order.
Step 6: Installation and testing of the ERP system
Next, after completing the building process of each subsystem, EnterSoft will proceed to install the software system and conduct the testing process in the designated departments within the project's scope. In this process, the subsystems of the software system will be checked for stability, compatibility with devices, and other software, ensuring security, and meeting other requirements in the real business environment.
Step 7: Training, handover & acceptance of the ERP system
EnterSoft will conduct training and hand over the software to the business at this stage. The training will include instructions on how to use the software and answer user inquiries. At the same time, we will also carry out acceptance testing and prepare data for the official operation of the software.
Above is the anticipated plan to implement the entire ERP project for a pharmaceutical business, including stages from the survey, design, construction, and testing to training and software handover by EnterSoft.
Conclusion
Implementing ERP for the pharmaceutical industry in Vietnam has unique characteristics that require a deep understanding of the regulations, processes, and requirements of the industry. Understanding and meeting these requirements will help pharmaceutical businesses to implement ERP systems more effectively. We hope that this article has provided an overview of the ERP system implementation process and important factors to consider during the implementation process for pharmaceutical businesses in Vietnam. Through this, EnterSoft hopes to help pharmaceutical businesses in Vietnam achieve success in implementing ERP systems and enhance their competitiveness in the market.
EnterSoft Software Solutions Joint Stock Company
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